How to Use Sage Intacct for the Transport & Logistics Industry
19 July 2024 All news

Optimise your transport and logistics operations with Sage Intacct. Discover the benefits of specialised ERP software for industry leaders.

The Transport and Logistics industry plays a vital role in the global economy, serving as the backbone of trade and commerce. Companies in this sector face many challenges and, more importantly, many responsibilities that can make a huge difference in society. By efficiently moving goods and people across cities, regions, and countries, these companies connect producers, suppliers, and consumers worldwide. This work drives economic growth, supports job creation, and facilitates the exchange of ideas and cultures.

In addition to its economic impact, the industry is essential for ensuring the availability of goods and services, including vital resources such as food, medicine, and energy. The timely and reliable delivery of these essentials is critical for maintaining the well-being and quality of life of individuals and communities.

The importance of this industry highlights the need to optimise operational processes and streamline financial tasks. Sage Intacct, a cloud-based financial management and accounting software, offers a comprehensive solution that empowers companies to overcome these challenges and achieve sustainable growth.

In this article, we look at how companies in the Transport and Logistics industry can benefit from integrating Sage Intacct into their operations, enhancing their financial visibility, automating key processes, and gaining real-time insights into their business performance. 

The Work of Transport and Logistics Companies

An image featuring a truck, a cargo ship and an airplane representing transport and logisticsTransport and logistics are two very broad sectors, and, as discussed, companies that are part of this industry have many responsibilities that significantly affect our daily lives. The industry encompasses a wide range of activities and services.

Some of the activities performed by companies in this sector are:

Freight Transport

This includes the transportation of goods by land (trucking), sea (shipping), and air (air freight). Companies in this sector manage the movement of goods across different modes of transport and geographical areas.

Warehousing and Distribution

These companies offer storage facilities for goods, manage inventory levels, and distribute goods to their final destinations. Warehousing also includes the fulfilment of orders and handling returns.

Supply Chain Management

Companies in this sector plan, implement and control the efficient flow of goods and services from the point of origin to the point of consumption. This includes coordinating various aspects of the supply chain, such as sourcing, procurement, production, and distribution.

Shipping and Maritime

This includes the transportation of goods and people across bodies of water using ships and other vessels. It encompasses container shipping, bulk shipping, and passenger shipping (e.g., cruises).

Air Transport

Companies in this sector offer passenger and cargo transport services by air. This includes commercial airlines and air cargo carriers.

Rail Transport

Companies in this sector provide rail services for freight and passengers, including intercity, regional, and international rail services.

Logistics Technology

This includes companies that develop and provide technology solutions for the logistics industry, such as transportation management systems (TMS), warehouse management systems (WMS), and other software solutions.

Challenges Faced by Companies in the Transport and Logistics Industry

Two people working in transport and logisticsWith a better understanding of the potential responsibilities of companies in this sector, we can then look at some of the most frequent struggles and challenges these organisations may face. 

As discussed, companies in the transport and logistics industry are responsible for many activities, and some obstacles can significantly impact their efficiency, profitability, and ability to deliver goods and services effectively:

Rising Fuel Costs

Fuel is a major expense for transportation companies, particularly for trucking and shipping fleets. When fuel prices rise, operating costs increase, directly impacting profit margins.

Companies may struggle to pass on higher fuel costs to customers without affecting their competitive pricing. As a result, they may face pressure to absorb the costs, reducing profitability.

Rising fuel costs can lead to higher expenses throughout the supply chain, affecting the cost of goods and materials. This can impact the overall cost structure of logistics and transportation operations.

To address these challenges, companies may need to adopt strategies such as route optimisation, fuel-efficient practices, cost pass-through mechanisms, and investment in alternative fuels and technologies.

Supply Chain Disruptions

Events such as natural disasters, political instability, trade conflicts, and pandemics can disrupt supply chains and cause delays in the movement of goods. These disruptions can pose significant challenges, affecting their ability to deliver goods and services efficiently and reliably. 

It is important to note that delays in receiving goods can lead to inventory shortages, affecting a company's ability to fulfil orders. Conversely, delays in delivering goods to customers can result in excess inventory and higher carrying costs.

Disruptions can even cause a ripple effect throughout the supply chain, impacting other operational areas such as warehousing, production, and distribution.

To mitigate the impact of supply chain disruptions, companies can adopt strategies such as diversifying suppliers, investing in supply chain visibility and analytics tools, and developing contingency plans. Additionally, maintaining open communication with customers and suppliers can help manage expectations and navigate disruptions more effectively.

Regulatory Compliance

Companies in this sector must adhere to a wide range of regulations at the local, national, and international levels. These regulations cover various aspects of the industry and can impact operations, costs, and efficiency. 

For companies involved in international trade, customs regulations and tariffs can be a major challenge. Ensuring accurate documentation and compliance with import/export laws is essential to avoid delays and penalties.

It is also essential to comply with labour laws related to wages, working hours, and employee safety. Managing driver hours of service and other labour regulations can impact scheduling and productivity.

Leveraging technology solutions can help streamline processes and reduce the risk of non-compliance. Maintaining open communication with regulatory authorities and industry associations can also aid in navigating complex regulations.

Global Trade and Tariffs

Navigating customs procedures for different countries can be complex, requiring companies to provide precise documentation and adhere to varying regulations. Delays in customs clearance can disrupt delivery schedules.

Furthermore, changes in tariffs can lead to increased costs for importing and exporting goods. Companies must account for these additional costs and adjust their pricing strategies accordingly.

Investing in technology solutions can help streamline customs processes and improve compliance. 

Inventory Management

Inventory management can be a significant challenge due to the complex nature of coordinating the movement and storage of goods across multiple locations and supply chain stages.

Companies must maintain optimal inventory levels to meet customer demand while avoiding overstock or stockouts. Misjudging demand can lead to lost sales or excessive holding costs. Managing different types of inventory, such as perishable goods, hazardous materials, or high-value items, requires specialised storage and handling practices.

Striking the right balance between inventory turnover and holding costs is essential for profitability. Slow-moving or obsolete inventory ties up capital and storage space. Seasonal changes and shifts in market demand can make it challenging to forecast and manage inventory levels effectively.

Leveraging technologies such as automation, IoT, and data analytics can help improve inventory tracking and optimise operations. Regular training and collaboration with suppliers and customers can also support more effective inventory management.

Competition and Price Pressures

Competition and price pressures are significant challenges for companies as they operate in a highly competitive and dynamic market. Intense competition can lead to pricing wars as companies strive to win business by offering the lowest rates. This can drive down profit margins and create unsustainable pricing models.

To stand out from the competition, companies may need to offer value-added services such as expedited shipping, white-glove delivery, or custom solutions. These services can increase costs and complicate pricing strategies. 

How Can Companies in the Transport and Logistics Industry Use Sage Intacct?

A logistics worker using a system like Sage IntacctSage Intacct can help companies improve their financial processes and overall business operations. Most of the challenges listed above can be addressed by organising processes, leveraging technological solutions, and automating financial operations.

By working with Sage Intacct, these companies can tackle problems and focus on their core business. 

Here's how the software can benefit companies in this industry:

Financial Management and Reporting

Sage Intacct provides real-time financial data and insights, enabling companies to monitor profitability, cash flow, and other key metrics instantly.

The platform offers customisable financial reports and dashboards, helping companies track key performance indicators (KPIs) relevant to the Transport and Logistics industry.

Multi-Entity and Multi-Currency Management

Companies operating in multiple regions can benefit from Sage Intacct's multi-currency and multi-entity management features, allowing them to consolidate financials across different locations and currencies.

The platform streamlines intercompany transactions, ensuring accurate accounting and reporting across different entities within the organisation.

Project Management and Job Costing

Sage Intacct allows companies to track projects and jobs efficiently, including costs, profitability, and timelines. The software helps allocate costs accurately, providing better insights into job profitability and aiding in decision-making.

Revenue Management

Sage Intacct simplifies complex revenue recognition rules and ensures compliance with accounting standards such as ASC 606 and IFRS 15.

For companies offering subscription-based services, Sage Intacct provides flexible billing and revenue recognition options.

Inventory and Supply Chain Management

The platform helps companies manage their inventory levels, track stock movements, and optimise inventory-related costs. Sage Intacct's integrations with other supply chain management tools can provide end-to-end visibility of the supply chain.

Expense Management and Accounts Payable

Sage Intacct streamlines expense management, from capturing receipts to processing employee expenses. The platform automates invoice processing and payments, reducing manual work and ensuring timely payments to vendors.

Integration and Scalability

Sage Intacct can integrate with other business software solutions such as CRM, TMS, and WMS, creating a seamless data flow across the organisation.

The software is designed to grow with companies, allowing them to scale operations efficiently.

Compliance and Security

The platform helps companies comply with industry regulations and accounting standards.

Sage Intacct also provides robust security measures to protect financial data.

Incorporating Sage Intacct into Transport and Logistics Operations

Transport and logisticsThere is no question Sage Intacct can significantly improve operations for companies in the transport and logistics industry, optimising processes and effectively managing inventory. 

Incorporating the software involves planning and aligning the tool with the company's specific needs and operational processes. Here are some important steps so companies can effectively integrate Sage Intacct:

1. Assess Business Needs

Analyse existing financial processes and identify areas where Sage Intacct can provide improvement.

It is also important to determine what the company aims to achieve with Sage Intacct (e.g., improving financial reporting and streamlining accounting processes).

2. Customise the Software

Choose and configure modules (e.g., accounts payable, accounts receivable, general ledger, inventory management) relevant to the industry.

Develop custom reports and dashboards tailored to the company's KPIs and industry-specific metrics.

3. Integrate with Other Systems

Integrate Sage Intacct with transportation management systems (TMS) and warehouse management systems (WMS) to provide seamless data flow.

Integrate customer relationship management (CRM) systems to track customer data and sales.

4. Automate Key Processes

Utilise Sage Intacct to automate expense reporting and approval processes.

Set up automated billing cycles and invoicing to improve efficiency.

5. Provide Training and Support

Provide training for accounting, finance, and operations teams to ensure proper usage of Sage Intacct.

Establish a support structure for employees to address any questions or issues with the software.

6. Ensure Compliance and Security

Define user roles and permissions to control access to financial data and ensure data security.

Use Sage Intacct's tools to track compliance with industry regulations and accounting standards.

7. Monitor and Optimise

Continuously monitor the performance of Sage Intacct and its impact on the company's operations.

Identify opportunities for further optimisation and automation based on the data and insights provided by Sage Intacct.

8. Review and Update Regularly

Schedule regular reviews of the system to ensure it remains aligned with the company's goals and industry best practices.

Keep the software up to date with the latest features and updates from Sage Intacct.

9. Leverage Insights for Decision-Making

Use the real-time data and insights from Sage Intacct to make informed decisions about operations, inventory, and financial management.

Leverage the software's analytics to optimise routes, schedules, and other logistics processes.

Final Thoughts

By effectively incorporating Sage Intacct, companies in the Transport and Logistics industry can streamline financial and operational processes, gain better control over their finances, and improve overall efficiency and profitability.

The challenges faced by companies in this sector can significantly affect communities and society as a whole. For this reason, leveraging technology to optimise operations is not only advisable but highly encouraged.

Sage Intacct can offer just that. Discover how it can help your company be more efficient and better prepared for the challenges of the industry.

Book Your Free Sage Intacct Demo Today

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